Privacy Policy

1Introduction

AFK³ Solutions ("AFK³", "we", "us", or "our") respects the privacy of individuals who visit our website, contact us, submit business inquiries, communicate with us, or otherwise interact with AFK³.

This Privacy Policy explains how AFK³ may collect, use, store, disclose, and otherwise process personal information in connection with:

• The AFK³ website;
• Project and service inquiries;
• Business communications;
• Prospective client relationships;
• Client administration;
• Supplier, contractor, and business-partner relationships; and
• Other direct interactions with AFK³.

AFK³ currently operates from the Philippines. Personal information may therefore be processed subject to the Republic Act No. 10173, also known as the Data Privacy Act of 2012, its implementing rules and regulations, and other applicable privacy requirements.

Additional privacy or data-protection requirements may apply depending on the location of the relevant individual, client, service provider, or processing activity.

This Privacy Policy should be read together with the AFK³ Terms & Conditions and any applicable project-specific agreement.

2Scope of This Privacy Policy

This Privacy Policy primarily describes how AFK³ processes personal information for its own website, business-development, administrative, and direct business purposes.

AFK³ may also process information on behalf of clients when developing, maintaining, integrating, automating, or operating client systems.

Where AFK³ processes personal information on behalf of a client, the client's own privacy policy, instructions, project agreement, Data Processing Agreement ("DPA"), or other applicable contractual arrangement may govern that processing.

In those circumstances, the client may act as the party primarily determining why and how the relevant personal information is processed, while AFK³ processes the information in accordance with the applicable engagement.

This public Privacy Policy is not intended to replace project-specific privacy, security, confidentiality, or data-processing agreements where those are required.

3Information We May Collect

The personal information AFK³ collects depends on how an individual interacts with us.

3.1 Information You Provide Directly

AFK³ may collect information you voluntarily provide, including:

• Full name;
• Business or personal email address;
• Company or organization name;
• Job title or role;
• Telephone or messaging contact information;
• Country or general location;
• Company website;
• Project requirements;
• Description of business problems or processes;
• Requested services;
• Preferred project timeline;
• Budget range where voluntarily provided;
• Messages and correspondence;
• Meeting information;
• Proposal or quotation information;
• Feedback;
• Files or documents voluntarily submitted;
• Information supplied through website forms; and
• Other information you choose to provide.

3.2 Project and Business Information

During business discussions or client engagements, AFK³ may receive business information that may include personal information, such as:

• Names and contact details of client personnel;
• Stakeholder information;
• User accounts;
• Technical contacts;
• Business-process information;
• System requirements;
• Project documentation;
• Access information;
• Support requests; and
• Other information necessary to assess or perform requested services.

The exact information processed during a client project will depend on the nature of that engagement.

3.3 Technical and Usage Information

When technically implemented on the website, AFK³ or its service providers may automatically receive limited technical information such as:

• IP address;
• Browser type;
• Device type;
• Operating system;
• Referring page or source;
• Pages visited;
• Approximate geographic information derived from technical data;
• Date and time of access;
• Website interaction information;
• Error logs;
• Security logs; and
• Similar technical information.

3.4 Cookies and Similar Technologies

AFK³ may use cookies or similar technologies where they are required for website functionality, security, preferences, analytics, or other disclosed purposes. The exact cookies used reflect the actual deployed website. See the Cookies & Similar Technologies section below.

4How We Collect Information

AFK³ may receive information through:

• Website inquiry forms;
• Direct email;
• Business messaging platforms;
• Calls and online meetings;
• Proposals and quotations;
• Client onboarding;
• Project communications;
• Support communications;
• Contracts and project documentation;
• Direct interactions with AFK³ personnel;
• Website infrastructure;
• Authorized third-party service providers; and
• Other lawful business interactions.

AFK³ does not intentionally collect personal information that is unnecessary for the relevant business purpose.

5How We Use Personal Information

AFK³ may process personal information for legitimate and lawful business purposes including:

Business Inquiries

• Responding to inquiries;
• Understanding a prospective client's requirements;
• Assessing whether AFK³ services may be suitable;
• Scheduling discussions;
• Conducting technical discovery;
• Preparing proposals, quotations, or recommendations; and
• Following up on legitimate business inquiries.

Service Delivery

• Establishing and managing client engagements;
• Performing agreed services;
• Managing projects and milestones;
• Providing technical support;
• Communicating with client stakeholders;
• Managing Change Requests;
• Testing and delivering solutions; and
• Maintaining appropriate project records.

Business Administration

• Billing and payment administration;
• Accounting and financial records;
• Contract administration;
• Supplier and contractor management;
• Internal planning;
• Quality assurance;
• Business continuity; and
• Recordkeeping.

Website, Security & Improvement

Where applicable:

• Operating and maintaining the website;
• Detecting errors;
• Protecting website and system security;
• Preventing abuse or fraud;
• Understanding website performance;
• Improving website usability; and
• Improving AFK³ services and business processes.

Legal & Compliance Purposes

• Complying with applicable legal obligations;
• Responding to lawful requests;
• Establishing or defending legal claims;
• Enforcing contracts or policies; and
• Protecting AFK³, clients, users, personnel, and others where legally appropriate.

AFK³ uses personal information only for purposes reasonably related to why the information was collected, unless another lawful basis permits or requires additional processing.

6Lawful Basis for Processing

Where applicable, AFK³ processes personal information only when there is an appropriate lawful basis or legal justification.

Depending on the circumstances, this may include:

• The individual's consent;
• Processing necessary to take steps at the request of an individual before entering into a contract;
• Processing necessary to perform a contract;
• Compliance with legal obligations;
• Protection of lawful rights and interests;
• Legitimate business purposes permitted by applicable law; or
• Other grounds permitted under applicable privacy legislation.

The appropriate basis depends on the nature of the information and processing activity. Consent is not represented as the legal basis for every processing activity where another lawful basis actually applies.

7Project Inquiry Form

The Discuss Your Project form may request information such as:

• Name;
• Business email;
• Company;
• Company website;
• Country;
• Requested service;
• Description of the problem or project;
• Current process;
• Desired timeline; and
• Optional budget information.

Only fields actually implemented on the live website are collected.

Near the form's submission control, we display:

By submitting this form, you acknowledge that AFK³ Solutions will process the information you provide in accordance with our Privacy Policy.

Submitting an inquiry does not create a client engagement or obligation for AFK³ to provide services.

Submission of the project inquiry form is not used as automatic consent for unrelated promotional email campaigns.

8Cookies & Similar Technologies

AFK³ may use cookies and similar technologies where necessary for website operation, security, user preferences, analytics, or other disclosed purposes.

Essential Cookies

Essential cookies may be used where required to provide core website functionality, maintain security, prevent abuse, or remember necessary user preferences.

Analytics Cookies

AFK³ may use analytics technologies to understand how visitors interact with the website and improve website performance.

Advertising & Marketing Trackers

If AFK³ later installs advertising pixels, retargeting technology, cross-site tracking, or similar marketing tools, this Privacy Policy will be updated and any consent mechanism required by applicable law will be implemented before activating them.

Cookie Consent

Where the website uses only strictly necessary technologies, no cookie-consent banner is presented for appearance alone. If non-essential analytics, advertising, or tracking technologies are used and consent is legally required, an appropriate cookie-consent mechanism is implemented before those technologies load.

9Analytics

AFK³ may use privacy-appropriate analytics to understand website traffic and performance. Where disclosure is required, the final policy identifies the analytics services actually used.

Analytics providers, where implemented: [INSERT APPROVED ANALYTICS PROVIDERS IF IMPLEMENTED]

10Artificial Intelligence Services

AFK³ develops and may use artificial-intelligence technologies in its business and client solutions. Certain services or internal workflows may involve third-party AI providers.

Where personal, confidential, or client information is submitted to an AI service, AFK³ considers:

• Whether the processing is necessary;
• The sensitivity of the information;
• The provider's data-handling terms;
• Applicable client instructions;
• Applicable contractual restrictions;
• Available privacy and retention controls; and
• Applicable legal requirements.

AFK³ does not make a blanket statement that all information submitted to AFK³ is used to train artificial-intelligence models.

Where AI functionality forms part of a client solution, data handling is governed by the applicable project architecture, provider arrangements, project agreement, DPA, and/or other applicable documentation.

Clients should avoid supplying unnecessary sensitive personal information through general inquiry forms.

11Client Data Processed by AFK³

AFK³ may process data on behalf of clients while providing services such as:

• Custom software development;
• Automation;
• AI integrations;
• API integrations;
• Managed operations;
• Technical support;
• System maintenance;
• Data migration; and
• Related technical services.

The client may determine the purposes for which such data is collected and processed.

Where AFK³ acts on the client's instructions, AFK³ will process the relevant information according to the applicable agreement and documented instructions, subject to legal requirements.

Depending on the project, AFK³ and the client may need a separate:

• Data Processing Agreement;
• Data-sharing agreement;
• Security schedule;
• Confidentiality agreement;
• Data-retention schedule; or
• Other privacy/compliance documentation.

The public website Privacy Policy is not a substitute for those project-specific arrangements.

12Contractors, Specialists & Remote Personnel

AFK³ may use appropriately authorized employees, contractors, specialists, remote personnel, or delivery partners to perform portions of its services.

Where such personnel require access to personal or confidential information, AFK³ limits access according to legitimate project and operational needs and applies appropriate contractual, confidentiality, access-control, or security requirements.

Access follows the principle that personnel should receive only the information reasonably necessary to perform their assigned responsibilities.

13Third-Party Service Providers

AFK³ may use third-party providers to support its website and business operations. These may include providers for:

• Website hosting;
• Cloud infrastructure;
• Email;
• Business communications;
• File storage;
• Project management;
• Payments;
• Accounting;
• Analytics;
• AI services;
• Development infrastructure;
• Customer relationship management; and
• Other business functions.

AFK³ discloses relevant categories of providers and, where legally required or operationally appropriate, identifies specific providers.

Hosting

[INSERT ACTUAL HOSTING PROVIDER]

Business email

[INSERT ACTUAL EMAIL PROVIDER]

Form processing / storage

[INSERT ACTUAL FORM HANDLER OR BACKEND]

Analytics

[INSERT PROVIDER OR "NONE"]

CRM

[INSERT PROVIDER OR "NONE"]

AI services used for website inquiries

[INSERT PROVIDER OR "NONE"]

Payment provider(s)

[INSERT WHEN APPLICABLE]

14Sharing & Disclosure of Information

AFK³ does not disclose personal information indiscriminately.

Information may be shared where reasonably necessary with:

• Authorized AFK³ personnel;
• Contractors or specialists supporting an engagement;
• Hosting / cloud providers;
• Business software providers;
• Payment or financial service providers;
• Professional advisers;
• Client-authorized third parties;
• Government authorities where legally required; or
• Other parties where disclosure is permitted or required by applicable law.

AFK³ limits disclosures to information reasonably necessary for the relevant purpose.

AFK³ may also disclose information where reasonably necessary to protect legal rights, investigate suspected fraud or abuse, respond to a security incident, enforce agreements, or comply with lawful processes.

15Sale of Personal Information

AFK³ does not sell personal information as a standalone business model.

If AFK³'s business practices materially change in a way that constitutes the sale or regulated sharing of personal information under an applicable law, this Privacy Policy and any required privacy controls will be updated before or when such practices begin.

16International & Cross-Border Processing

AFK³ operates from the Philippines and may work with clients, personnel, infrastructure providers, and technology providers located in other countries.

As a result, personal information may be processed or stored outside the country in which the relevant individual is located.

Where cross-border processing occurs, AFK³ takes reasonable measures required by applicable law and contractual arrangements to ensure appropriate handling of personal information.

Project-specific requirements concerning data location, hosting region, international transfers, or data residency are identified during project planning and documented in the applicable agreement.

17Data Security

AFK³ takes reasonable technical and organizational measures intended to protect personal information against unauthorized access, disclosure, alteration, loss, misuse, or destruction.

Depending on the relevant system and risk, measures may include:

• Access controls;
• Authentication;
• Credential-management practices;
• Encryption where appropriate;
• Secure hosting configurations;
• Software updates;
• Backups;
• Logging and monitoring;
• Restricted personnel access;
• Confidentiality obligations;
• Secure development practices; and
• Other appropriate safeguards.

However, no internet transmission, software system, cloud service, or storage method can be guaranteed to be completely secure. AFK³ therefore cannot guarantee absolute security.

18Data Retention

AFK³ retains personal information only for as long as reasonably necessary for the purpose for which it was collected and for legitimate business, contractual, security, dispute-handling, recordkeeping, or legal requirements.

Retention periods may vary depending on:

• Type of information;
• Purpose of processing;
• Client relationship;
• Contract requirements;
• Legal obligations;
• Security requirements;
• Dispute or claim periods; and
• Technical backup cycles.

When information is no longer reasonably required, AFK³ deletes, anonymizes, securely disposes of, or otherwise appropriately manages it according to applicable requirements and technical capabilities.

Project-specific retention requirements may be defined separately.

19Data Subject Rights

Subject to applicable law, individuals may have rights concerning their personal information. These may include rights to:

• Be informed about processing;
• Request access to personal information;
• Request correction of inaccurate or incomplete information;
• Object to certain processing;
• Request deletion, blocking, or erasure where legally applicable;
• Withdraw consent where processing is based on consent;
• Request data portability where applicable;
• Raise concerns regarding processing; and
• Exercise other rights provided by applicable privacy law.

Certain rights may be subject to legal exceptions, contractual requirements, identity verification, or legitimate retention obligations.

To exercise a privacy right, contact AFK³ using the details in the Contact & Privacy Requests section. AFK³ may need to verify the requester's identity before processing certain requests to protect information from unauthorized disclosure.

20Marketing Communications

AFK³ may communicate with existing or prospective business contacts where permitted by applicable law.

Where consent is required for marketing communications, AFK³ obtains appropriate consent. Individuals are provided with a reasonable way to opt out of promotional communications where required.

Transactional, project, security, account, contractual, or service-related communications may still be sent where necessary even if an individual opts out of unrelated promotional marketing.

Project-inquiry users are not automatically enrolled into newsletters or promotional mailing lists unless an appropriate opt-in mechanism has been provided.

21Sensitive Personal Information

General website inquiry forms do not intentionally request sensitive personal information unless there is a legitimate and lawful reason to do so.

Visitors should avoid submitting unnecessary sensitive information through general website forms.

If a client project requires processing sensitive or highly confidential information, AFK³ and the client address appropriate privacy, security, access, retention, and contractual safeguards during project planning.

22Children's Privacy

AFK³'s website and business services are intended primarily for businesses and professional users and are not directed toward children.

AFK³ does not intentionally design its general business inquiry process to collect personal information from children.

If AFK³ becomes aware that personal information relating to a child has been collected in circumstances requiring deletion, consent, or other protective measures, AFK³ will take appropriate action in accordance with applicable law.

23External Links

The AFK³ website may contain links to external websites or third-party services.

AFK³ does not control the privacy practices of independent third-party websites. Visitors should review the privacy notices of external services before providing personal information to them.

The inclusion of a link does not by itself mean AFK³ controls or accepts responsibility for that third party's privacy practices.

24Business Transfers

If AFK³ undergoes a merger, acquisition, restructuring, financing, sale of assets, or similar business transaction, information may be transferred as part of that transaction where legally permitted.

Any receiving party is required to handle relevant personal information in accordance with applicable privacy obligations.

25Data Breaches & Security Incidents

AFK³ maintains reasonable processes for identifying, assessing, containing, and responding to suspected personal-data security incidents.

Where a security incident creates notification obligations under applicable law or contractual arrangements, AFK³ provides required notifications to affected parties or authorities within applicable requirements.

26Changes to This Privacy Policy

AFK³ may update this Privacy Policy to reflect changes in:

• Business practices;
• Website functionality;
• Technology;
• Service providers;
• Data-processing activities;
• Legal requirements; or
• AFK³ services.

The current version displays its effective or last-updated date. Material changes are communicated where required by applicable law.

Continued website availability of the policy does not eliminate any requirement to obtain consent where consent is legally required for a new processing activity.

27Contact & Privacy Requests

Questions, concerns, or requests regarding this Privacy Policy or AFK³'s handling of personal information may be directed to:

AFK³ Solutions

Privacy email

contact@afkcube.com

Phone

+(63) 9913 257 591

Website

[INSERT OFFICIAL AFK³ DOMAIN]

Business location

Philippines

Data Protection Officer / Privacy contact

[INSERT IF/WHEN FORMALLY DESIGNATED OR REQUIRED]

Last Updated: September 2026